Effective Date: April 26, 2019

This Privacy Policy applies to the apps.id-systems.com domain and subdomains (“Sites”). I.D. Systems and its subsidiaries, Keytroller LLC and Asset Intelligence LLC, (“IDSY,” “we,” or “us”) knows that you care how information about you is used and shared. This Privacy Policy explains what information of yours will be collected by IDSY when you access the Sites and IDSY Service, how the information will be used, and how you can control the collection, correction and/or deletion of information. We will not use or share your information with anyone except as described in this Privacy Policy. This Privacy Policy does not apply to information we collect by other means (including offline) or from other sources. The use of information collected through our Sites shall be limited to the purposes under this Privacy Policy.

Please be aware that IDSY may be required to disclose Personal Data in response to a lawful request by public authorities, including to meet national security or law enforcement requirements. IDSY is liable for appropriate onward transfers of Personal Data to third parties.

The Federal Trade Commission (FTC) has jurisdiction with enforcement authority over IDSY's compliance with the Privacy Shield. Please see (Privacy Policy FAQs).

1.    Information We Collect on Our Own Behalf.

(a) Our Service: We may collect personally identifiable information about you, such as your full name, phone number, email address, or similar, when you are provided an account.  When you use the IDSY Service, we may receive certain information about you as described below. We do not send any promotional emails; however, we may send you service related emails related to your account. If you no longer wish to receive these emails, you may opt out of them by canceling your account.

(b) Cookies and Tracking Technologies: No client cookies or other tracking technologies are used by our Sites.  For more information, please contact us at privacy@id-systems.com.

Information We Collect.

(a) Our Service. We collect data on behalf of our customers who use the IDSY Service.  For software users, we collect and store your current personal data profile, as you have defined it – including such attributes as your user name, email address, phone number, and other personally identifiable data.  You have control over the content of this data and can update it at will.  For some of our Services, we allow authorized software users to administer the personal data of secondary system users (“Asset Users”), whereby a software user can add, update or delete personally identifiable data regarding non-software users.  Such data may include Asset Users’ name, email address, job title, asset use privileges, and asset licensing information.  The Service will also collect utilization data for tracked and monitored assets and link that utilization to Asset Users.

 (b) Access and Retention of Data: A software user who is a current or former IDSY customer who seeks access or wishes to correct, amend or delete inaccurate data should direct his query to privacy@id-systems.com. An Asset User who is or was employed by a current or former IDSY customer who seeks access or wishes to correct, amend or delete inaccurate data should direct his query to the respective IDSY customer administrator first and then, if no response is obtained or such response is not satisfactory, should contact privacy@id-systems.com. If we receive a request under this provision, we will acknowledge it within seventy-two (72) business hours and handle it promptly.

We will retain personal data we process on behalf of our customers for as long as needed to provide our services. IDSY will retain this personal information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

2.    How We Use Your Information.

(a) We use the information that we collect to operate and maintain our Sites and the IDSY Service and to respond to your questions and concerns. The legal basis is section 6(1) of the Danish Data Protection Act and art. 6(1)(f) of the EU General Data Protection Regulation (GDPR).

(b) We also use the information that we collect to help our customers improve their operation(s).

3.    How We Share Your Information.

(a) Personally-Identifiable Information: IDSY will not rent or sell your personally identifiable information to others. We may store personal information in locations outside the direct control of IDSY (for instance, on servers or databases co-located with hosting providers).

(b) Non-Personally Identifiable Information: We may share non-personally identifiable information (such as anonymous usage data, etc.) with interested third parties to help them analyze and benchmark their usage patterns for certain IDSY Services.  Our customers have the option to view their anonymous results using our Analytics Services. Such results consist solely of non-personally identifiable information. If you choose to gain access to such results by purchasing our Analytics Services, you understand and agree that your company’s anonymous information will be made available to other subscribers. By publishing your results on the IDSY Analytics Service or Site, you agree that you have obtained all necessary consents to make such information available to other subscribers and that doing so will not violate any laws. If you remove information that you have made public on the IDSY Analytics Service or Site, copies may remain viewable in cached and archived pages of the IDSY Analytics Service or Site, or if other users have copied or saved that information. Non-personally identifiable information may be stored indefinitely.

(c) Instances Where We Are Required To Share Your Information: IDSY will disclose your information where required to do so by law, if subject to subpoena or other legal proceeding or if we reasonably believe that such action is necessary to (a) comply with the law and the reasonable requests of law enforcement; (b) to enforce our Terms of Service or to protect the security or integrity of our Service; and/or (c) to exercise or protect the rights, property, or personal safety of IDSY, our users or others.

(d) What Happens in the Event of a Change of Control: We may buy or sell/divest/transfer the company (including any shares in the company), or any combination of its products, services, assets and/or businesses. Your information such as customer names and email addresses, and other User information related to the IDSY Service may be among the items sold or otherwise transferred in these types of transactions. We may also sell, assign or otherwise transfer such information during corporate divestitures, mergers, acquisitions, bankruptcies, dissolutions, reorganizations, liquidations, similar transactions or proceedings involving all or a portion of the company. You will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

4.    Storage and Processing. Your information collected through the IDSY Service is stored and processed in the United States. IDSY may transfer information that we collect about you, including personal information, to affiliated entities, or to other third parties across borders and from your country or jurisdiction to other countries or jurisdictions around the world. If you are located in the European Union, Switzerland or European Economic Area, please note that your data, including personal data, will be transferred to a country outside of the European Union/European Economic Area as part of providing our Service.

5.    How We Protect Your Information. IDSY is concerned with protecting your privacy and data, but we cannot ensure or warrant the security of any information you transmit to IDSY or guarantee that your information on the IDSY Service may not be accessed, disclosed, altered or destroyed by breach of any of our industry standard physical, technical or managerial safeguards. When you enter sensitive information (such as log in credentials) into our Service, we encrypt that information using secure socket layer technology (SSL). No method of transmission over the Internet or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Site, you can contact us at privacy@id-systems.com.

6.    Privacy Shield. IDSY self-certifies compliance with EU-US Privacy Shield Framework and Swiss-US Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal information transferred from the European Union and Switzerland to the United States. IDSY has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this Privacy Policy and the Privacy Shield Principles, the Privacy Shield Principles Shall Govern. To learn more about the Privacy Shield program, and to view our certification please visit https://www.privacyshield.gov/

7.    GDPR. Please review our dedicated page to learn more about our approach to GDPR.

8.    Compromise of Personal Information. In the event that personal information is compromised as a breach of security, IDSY will promptly notify our customers in compliance with applicable law.

9.    Your Choices About Your Information. For current software users at current IDSY customers, you can review, correct, update or delete inaccuracies to the information about you that IDSY keeps by logging into your account to update your password. For (for Asset Users and former software users at current IDSY customers), please first try to contact the customer’s System Administrator for help; if you do not receive a timely response, you can contact us directly at privacy@id-systems.com.  Lastly, for former IDSY customers, you can contact us directly at privacy@id-systems.com.  We will acknowledge your request within seventy-two (72) hours and handle it promptly. Data protection law gives you a range of rights in connection with our processing of your personal data. In this regard, you have the right to request that we rectify or delete the personal data or restrict the processing of your personal data, if you think they are inaccurate. Furthermore, you have the right to object against the processing based on our legitimate interests as a legal basis. We are required to assess and act on your request. Additionally, you also have the right to data portability if it should become relevant. You have a right to lodge a complaint with your local supervisory authority. The contact information of the American Arbitration Association can be found at http://go.adr.org/privacyshield.html , Telephone: +1 800 778 7879.  If you have any questions about this Privacy Policy or your rights under data protection law, you can contact our IDSY Data Protection Officer:   Email: jpinzon@id-systems.com , Telephone: +1 201 996 9000 x7744.

10. Enforcement and Dispute Resolution. In compliance with the EU-US and Swiss-US Privacy Shield Principles, IDSY commits to resolve complaints about your privacy and our collection or use of your personal information. EU and Swiss Data Subjects with questions or concerns about the use of their Personal Data should contact us at: privacy@id-systems.com. If your question or concern cannot be satisfied through this process, IDSY has further committed to refer unresolved privacy complaints under the EU-US and Swiss-US Privacy Shield Frameworks to American Arbitration Association (“AAA”), an independent dispute resolution mechanism operated throughout the United States and worldwide through its International Centre for Dispute Resolution (AAA-ICDR). If you do not receive timely acknowledgement of your complaint, or if your complaint is not satisfactorily addressed by IDSY, EU and Swiss Individuals and Data Subjects should go to http://go.adr.org/privacyshield.html for more information or to file a complaint. The services of the AAA-ICDR will be provided at no cost to you. Finally, as a last resort and in limited situations, EU and Swiss Individuals and Data Subjects may seek redress from the Privacy Shield Panel — a binding arbitration mechanism.

11. Our Retention of Your Information.

(a) If you are a current or former employee of a current or former IDSY customer, we will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

12.  Children’s Privacy. Protecting the privacy of young children is especially important. For that reason, IDSY does not knowingly collect or solicit personal information from anyone under the age of 13. In the event that we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at privacy@id-systems.com

13. Notification Procedures. It is our policy to provide notifications, whether such notifications are required by law or are for marketing or other business-related purposes, to you via email, written or hard copy notice, or through conspicuous posting of such notice on the Service, as determined by IDSY in its sole discretion. We reserve the right to determine the form and means of providing notifications to you, provided that you may opt out of certain means of notification as described in this Privacy Policy.

14. Links to Other Web Sites. We are not responsible for the practices employed by websites or services linked to or from the IDSY Service or Sites, including the information or content contained therein. Please remember that when you use a link to go from the IDSY Service or Sites to another website or service, our Privacy Policy does not apply to third-party websites or services. Your browsing and interaction on any third-party website or service, including those that have a link or advertisement on our website, are subject to that third party’s own rules and policies.

15. Changes to Our Privacy Policy. All changes to this Privacy Policy are effective when they are posted on this page. When we change the policy in a material manner, we will let you know via email and/or a prominent notice on our Site, prior to the change becoming effective and update the ‘effective date’ at the top of this page.

If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this website, please contact us at privacy@id-systems.com, or send mail to:

I.D. Systems, Inc. 
123 Tice Blvd, #101 
Woodcliff Lake, New Jersey, USA 07677